IMO Adopts Electronic Data Exchange Requirements


By MarEx 2016-04-11 19:59:17

Mandatory requirements for the electronic exchange of information on cargo, crew and passengers have been adopted by the IMO, as part of a revised and modernized annex to the Convention on Facilitation of International Maritime Traffic (FAL), which aims to harmonize procedures for ship’s  arrival, stay and departure from port.

The new standard relating to the obligation of public authorities to establish systems for the electronic exchange of information, within a period of three years after the adoption of the amendments, is among important changes in the revised Annex, which is expected to enter into force on January 1, 2018.

There will be a transitional period of 12 months from the date of the introduction of such systems to make electronic transmission mandatory, during which period paper and electronic documents would be allowed. 

The FAL treaty, first adopted in 1965, aims at securing the highest practicable degree of uniformity in formalities and other procedures, including mandatory standards and recommended practices on formalities, documentary requirements and procedures which should be applied on arrival, stay and departure to the ship itself, and to its crew, passengers, baggage and cargo. These include standardized forms for the maximum information required for the general declaration, cargo declaration, crew list and passenger list; and agreed essential minimum information requirements for the ship's stores declaration and crew's effects declaration.

A new recommended practice encourages the use of the “single window” concept, to enable all the information required by public authorities in connection with the arrival, stay and departure of ships, persons and cargo, to be submitted via a single portal without duplication. 

Other revised standards cover shore leave and access to shoreside facilities for crew, including the addition of a paragraph in the standard to say that there should be no discrimination, in respect of shore leave, on grounds of nationality, race, color, sex, religion, political opinion, or social origin, and irrespective of the flag State of the ship on which seafarers are employed, engaged or work.

Standards and recommended practices relating to stowaways are also updated, to include references to relevant sections of the International Ship and Port Facilities’ Security (ISPS) Code. A new standard requires governments, where appropriate, to incorporate into their national legislation legal grounds to allow prosecution of stowaways, attempted stowaways and any individual or company aiding a stowaway or an attempted stowaway with the intention to facilitate access to the port area, any ship, cargo or freight containers. 
The IMO Standardized Forms (FAL forms), which cover IMO General Declaration; Cargo Declaration; Ship's Stores Declaration; Crew's Effects Declaration; Crew List Passenger List and Dangerous Goods have also been revised.

More information is available here.